Software for Long-Term RV Parks
Managing monthly tenants is different from nightly guests. Camp Operator includes specialized tools for recurring billing, lease management, tenant portals, and everything else long-term RV parks need.
Features Built for Monthly Operations
Everything you need to manage long-term tenants efficiently and professionally.
Automated Recurring Billing
Set it and forget it monthly billing that runs automatically
- Auto-charge on any day of the month
- Prorate partial months automatically
- Handle rent increases with notice periods
- Process utility add-ons separately
- Retry failed payments automatically
- Send receipts and statements
Lease & Agreement Management
Digital lease agreements with e-signatures and automatic renewals
- Customizable lease templates
- Electronic signature collection
- Automatic renewal reminders
- Store signed documents securely
- Track lease expiration dates
- Manage month-to-month conversions
Tenant Portal
Self-service portal where tenants manage their own accounts
- View and pay invoices online
- Update payment methods
- Submit maintenance requests
- Access lease documents
- Communicate with management
- View payment history
Flexible Pricing Structures
Support any pricing model from simple monthly to complex tiered rates
- Monthly flat rates
- Weekly rates for extended stays
- Utility metering and billing
- Seasonal rate adjustments
- Long-term stay discounts
- Pet fees and add-ons
Tenant Communications
Keep tenants informed with automated and manual messaging
- Payment reminder sequences
- Late notice automation
- Park announcements
- Maintenance updates
- Renewal notifications
- Two-way text messaging
Long-Term Analytics
Reporting designed for recurring revenue businesses
- Monthly recurring revenue (MRR)
- Tenant retention rates
- Average length of stay
- Rent roll reports
- Aging receivables
- Occupancy trends
Support Every Type of Long-Term Tenant
From monthly renters to seasonal snowbirds to permanent residents.
Monthly Tenants
Standard month-to-month RV residents
Needs: Recurring billing, lease agreements, rent collection
Duration: 1-12 months typical
Seasonal Residents
Snowbirds and summer residents returning annually
Needs: Site reservations, advance deposits, return guest tracking
Duration: 3-6 months annually
Extended Stay Workers
Travel nurses, contractors, remote workers
Needs: Flexible terms, fast setup, corporate billing options
Duration: 1-6 months per assignment
Workampers
Workers exchanging labor for site rental
Needs: Work hour tracking, partial rent credits, special rates
Duration: Seasonal or year-round
Permanent Residents
Full-time RV dwellers making your park home
Needs: Annual leases, utility billing, community features
Duration: 1+ years
Solve Your Biggest Billing Headaches
Long-term billing is complex. We handle the complexity so you do not have to.
Chasing rent payments every month
Cards on file auto-charge on the 1st (or any date you choose)
Calculating prorated amounts for mid-month moves
System automatically prorates based on move-in/out dates
Managing different rates for different tenants
Each reservation has its own rate - grandfather easily
Tracking utility overages and add-ons
Add line items to any invoice for electric, water, pet fees
Sending late notices and tracking delinquencies
Automated late notices with aging reports for follow-up
Handling rent increases properly
Schedule future rate changes with required notice periods
Compare Your Options
See how Camp Operator compares to spreadsheets and basic software.
| Feature | Camp Operator | Spreadsheets | Basic Software |
|---|---|---|---|
| Recurring billing automation | - | Limited | |
| E-signature lease agreements | - | - | |
| Tenant self-service portal | - | Limited | |
| Automatic late notices | - | ||
| Proration calculations | Manual | Limited | |
| Utility billing | Manual | Limited | |
| Mobile management | - | Limited | |
| MRR reporting | Manual | - |
Trusted by Long-Term RV Parks
“We went from spending 20 hours a month on billing to almost zero. The automated recurring payments and late notices run themselves.”
Patricia Wells
Sunny Acres Long-Term RV (85 monthly sites)
20 hours/month saved
“The tenant portal changed everything. Residents pay online, submit maintenance requests, and I stopped getting calls asking for receipts.”
Robert Chang
Riverside Extended Stay RV (120 sites)
75% fewer billing calls
Long-Term Park FAQs
How does recurring billing work?
You set up each tenant with their monthly rate and billing date. The system automatically charges their card on file each month, sends a receipt, and notifies you of any failures. Failed payments are automatically retried, and late notices go out on your schedule.
Can I handle tenants with different billing dates?
Yes. Each tenant can have their own billing date based on when they moved in. Some parks bill everyone on the 1st, others use anniversary billing - both work perfectly.
How do you handle utility billing?
You can add utility charges as line items to monthly invoices. Enter meter readings and the system calculates charges based on your rates. This works for electric, water, propane, cable, or any other metered service.
What about lease agreements?
Upload your lease template and tenants can sign electronically. Signed documents are stored with their profile. You can set renewal reminders and track expiration dates for the entire park.
Can tenants access their own account?
Yes. The tenant portal lets residents view invoices, make payments, update their card on file, see payment history, and communicate with management - all without calling you.
How do I handle a tenant leaving mid-month?
The system automatically calculates prorated amounts when you end a stay. Final invoices are generated with the correct prorated amount, and any credits or balances are clearly shown.
What reports help with long-term park management?
Key reports include rent roll (who owes what), aging receivables (past due tracking), monthly recurring revenue (MRR), occupancy trends, tenant turnover, and average length of stay.
Can I grandfather existing tenant rates?
Absolutely. Each reservation maintains its own rate independent of your current pricing. When you raise rates, existing tenants keep their rate until you specifically change it with proper notice.
Simplify Long-Term RV Park Management
Stop chasing rent payments and managing billing manually. Let Camp Operator automate your long-term operations.