Long-Term Stay RV Software
Purpose-built software for RV parks focused on monthly tenants, seasonal guests, and extended stays. Automate recurring billing, manage leases, and keep tenants happy with less work.
90%
Reduction in Late Payments
15hrs
Saved Weekly on Admin
98%
Tenant Retention Rate
$0
Monthly Software Fees
Why You Need Software Built for Long-Term Stays
Most RV park software is designed for nightly reservations. But managing monthly tenants requires completely different workflows, billing logic, and communication tools.
Chasing monthly rent payments
Automatic recurring billing charges cards on file on the due date
Managing lease renewals manually
Automated renewal reminders and digital signature collection
Tracking tenant documents and compliance
Centralized document storage with expiration alerts
Communicating with 50+ long-term tenants
Bulk messaging and automated notifications
Calculating prorated rent for mid-month moves
Automatic proration based on move-in date
Managing waitlists for popular sites
Digital waitlist with automatic notifications
Support Every Type of Long-Term Guest
From monthly tenants to seasonal snowbirds, Camp Operator handles the unique needs of every long-term stay type.
Monthly Tenants
30+ daysFull-time RVers who call your park home. They need stable, predictable billing and long-term site assignments.
Seasonal Guests
3-6 monthsSnowbirds and seasonal workers who return year after year. They value reservation guarantees and site preferences.
Extended Stays
1-3 monthsTravelers on work assignments or extended vacations. They need flexibility with commitment.
Workampers
VariesGuests who work at your park in exchange for reduced or free site rental. Requires special billing arrangements.
Complete Long-Term Management Features
Every tool you need to manage monthly tenants, seasonal guests, and extended stays efficiently.
Automated Recurring Billing
Set it and forget it billing that automatically charges tenants monthly, weekly, or on custom schedules.
- Automatic payment collection on due dates
- Proration for mid-month move-ins
- Late fee automation with grace periods
- Multiple payment method support
- Failed payment retry logic
- Automatic receipt generation
Lease & Agreement Management
Digital lease agreements, renewals, and document storage for every long-term tenant.
- Electronic signature collection
- Automatic renewal reminders
- Custom lease term templates
- Document expiration tracking
- Tenant document storage
- Compliance audit trails
Site Assignment & Transfers
Manage site assignments, transfers, and upgrades for your long-term residents.
- Visual site map management
- Transfer request handling
- Waitlist management
- Site upgrade tracking
- Occupancy optimization
- Maintenance scheduling by site
Tenant Communication Hub
Keep tenants informed with automated and manual communications via email, SMS, and in-app messaging.
- Automated payment reminders
- Park-wide announcements
- Maintenance notifications
- Weather alerts
- Community updates
- Two-way messaging
Revenue & Occupancy Analytics
Track long-term revenue, occupancy trends, and tenant retention with purpose-built reporting.
- Monthly recurring revenue (MRR) tracking
- Tenant retention rates
- Average length of stay metrics
- Revenue per site analysis
- Occupancy forecasting
- Churn prediction
Compliance & Documentation
Stay compliant with local regulations for long-term tenancy and maintain proper records.
- Tenant screening integration
- Insurance verification
- Vehicle registration tracking
- Pet policy management
- Guest registration
- Compliance reporting
"We have 85 long-term sites and used to spend every Monday chasing rent payments. Now Camp Operator handles it automatically. Our collection rate went from 78% on-time to 97% on-time. The time savings alone paid for the software many times over."
Margaret Wilson
Pines Edge RV Community, Florida
Long-Term Stay Software FAQ
Common questions about managing monthly tenants and extended stays.
How does automated recurring billing work for long-term tenants?
When you set up a long-term tenant, you define their billing cycle (monthly, bi-weekly, etc.) and payment method. Camp Operator automatically charges their card on file on the due date, sends receipts, and handles failed payment retries. You can set grace periods and automatic late fees based on your park rules.
Can I handle both short-term and long-term guests in the same system?
Absolutely. Camp Operator is designed to handle all stay types in one system. You can have nightly guests, weekly visitors, and monthly tenants all managed from the same dashboard. The system automatically applies the correct rates and billing logic based on the reservation type.
How do you handle prorated billing for mid-month move-ins?
When a tenant moves in mid-month, Camp Operator automatically calculates the prorated amount for the remaining days. You can choose daily proration or custom proration rules. The system then sets up the full monthly billing starting the following month.
What happens if a tenant's payment fails?
Camp Operator automatically retries failed payments according to your settings (e.g., retry after 3 days, then 7 days). The tenant receives automated notifications about the failed payment. You can set up automatic late fees after the grace period expires. All of this happens without manual intervention.
Can tenants pay for multiple months in advance?
Yes. Tenants can pay for multiple months upfront through the guest portal. The system tracks the credit balance and applies it to future invoices automatically. This is popular with seasonal guests who prefer to pay for their entire stay upfront.
How do lease agreements work in the system?
You can create custom lease agreement templates with your terms and conditions. When a new long-term tenant books, they receive the agreement via email for electronic signature. Signed documents are stored in their tenant profile, and you can set up automatic renewal reminders before leases expire.
Is there a way to manage site transfers and upgrades?
Yes. You can process site transfers directly in the system, updating the tenant's assignment and adjusting billing if the new site has a different rate. The system maintains a history of all site assignments, and you can manage upgrade requests and waitlists for premium sites.
How do you handle utility billing for long-term tenants?
Camp Operator supports utility metering and billing. You can record meter readings and automatically calculate utility charges based on usage. These charges can be added to the tenant's monthly bill or billed separately. Electric, water, and propane metering are all supported.
Ready to Simplify Long-Term Management?
Join RV parks across the country using Camp Operator to automate recurring billing and manage long-term tenants with ease.